Reads supplier bills and receipts
PDFs, photos and emailed invoices go in. Supplier, date, line items, tax amount and total come out, in English or Arabic.
Integration
SmallERP: your paperwork, entered and ready to approve
SmallERP reads your supplier bills, receipts and bank statements, matches them to each other, and prepares the entries for your finance team to approve. It connects to Zoho Books or Odoo, so your books stay where they are.
Leadcoach installs and runs it for UAE companies.
What it does
Six jobs it takes off your finance team
Matches bills to purchase orders and payments
Each bill is checked against the order it belongs to and the payment that settled it. A bill with no match is flagged.
Matches bank statement lines
Statement lines are paired with the bills and receipts behind them, so reconciliation starts from a prepared list.
Prepares the ledger entries
Each document becomes a draft entry with the account, tax code and supplier filled in. Your team reviews it before anything posts.
Keeps VAT-ready records
Supplier tax registration number, tax amount and invoice date are captured per document and kept with the original file, ready for your VAT return.
Catches duplicates and odd amounts
The same bill sent twice, a total that is wrong, or a price far from the usual is held for a person to look at.
Who it suits
Who it suits
A company with a heavy monthly bill pile
Your team keys in supplier invoices by hand and month-end closes late. The pile is the bottleneck.
A trading or distribution business on Zoho Books or Odoo
You buy from many suppliers and receive invoices by email, WhatsApp and paper. Your ledger is set up and you plan to keep it.
An accountant or outsourced finance team serving several UAE companies
You prepare books for clients on Zoho Books or Odoo and want the data entry done before you review it.
How Leadcoach delivers it
How Leadcoach installs SmallERP
Leadcoach connects SmallERP to your ledger and teaches it your chart of accounts, your suppliers and your approval habits. The same three steps run every engagement.
Scope
Prototype
Leadcoach maps one real part of the workflow and builds a working prototype against it. Proof it's solvable before you commit to anything bigger.
Build
Production
The production version: every answer gets checked before anything happens with it, tested so an update can't break it silently, and monitored once it's live.
Operate
Ongoing, optional
Leadcoach stays until your team runs it. Full handover at the end: the system and its settings live in your accounts, yours to keep.
Your control
What stays in your hands
A person approves every entry
Nothing posts to your ledger until someone on your finance team approves it. The draft shows the source document next to the entry.
You keep your accounting software
Your books stay in Zoho Books or Odoo, in your own account, with your own access rules.
You decide the rules
Which accounts, which tax codes and which amounts need a second approver are settings your team controls.
You own the setup
Settings, prompts and connections live in your accounts. At handover you hold everything needed to run it.
Questions
Questions about SmallERP
No change is needed. SmallERP connects to the Zoho Books or Odoo you already use and prepares entries there for your team to approve.
Your finance team. Every entry waits for a person to approve it, and the source document sits beside it. You can set which entries need a second approver.
SmallERP prepares VAT-ready records: supplier tax registration number, tax amount and invoice date for each document. Your team or your accountant reviews and files the return.
It holds the document and asks a person. A blurred photo, an odd layout or a missing total goes to your team with a note on what is missing.